Build a professional email signature in minutes. Live preview — copy HTML or download PNG.
A professional email signature adds credibility to every message you send. This Email Signature Generator lets you create a polished, mobile-friendly signature with your contact details, social media links, and a custom call-to-action — no coding or design skills required. Choose from multiple templates and customize colors, fonts, and layout to match your brand.
Start by selecting a template style that suits your needs. Enter your name, pronouns (optional), job title, company, email, phone, website, and mailing address. Toggle the social platforms you use and add your profile URLs — icons are rendered as inline SVG graphics that display correctly in most email clients. You can also upload a logo or headshot, pick a primary color, and add a call-to-action button (e.g., “Book a call” or “View portfolio”) with a custom link.
The signature preview updates in real time as you make changes. When you are satisfied, click Copy to Clipboard to copy the HTML code, then paste it into your email client’s signature settings. Gmail, Outlook, Apple Mail, and most other clients support pasting HTML signatures. The generated code uses inline styles and tables for maximum compatibility across email clients and mobile devices.
In Gmail, click the gear icon (Settings), then “See all settings.” Scroll to the Signature section and click “Create new.” Give your signature a name, then paste the copied HTML into the signature editor. Gmail does not directly accept HTML paste in the standard editor — you may need to paste into a draft email first and then copy it over, or use a browser extension. Alternatively, save the signature as an HTML file and upload it. Test by sending yourself an email.
In Outlook (desktop), go to File > Options > Mail > Signatures. Click “New” and give your signature a name. In the editor, paste the copied HTML. Outlook’s editor preserves most inline styles, though some complex formatting may need adjustment. For Outlook Web App (OWA), go to Settings > Mail > Email signature, paste the HTML, and save. Outlook tends to add extra spacing around tables, so preview your signature and adjust if needed.
At a minimum, include your full name, job title or role, company or business name, and a primary contact method (email or phone). Adding your website and LinkedIn profile is highly recommended for professional networking. A headshot or company logo increases trust and recognition. Optional but valuable additions include pronouns (for inclusive communication), a mailing address (required in some jurisdictions), and a call-to-action button that directs recipients to book a consultation or view your work.
Yes, you can upload a photo or logo. The image is embedded as a base64 data URI directly in the HTML, so no external hosting is needed — the image displays even when the recipient opens the email offline. Keep the image small (under 50 KB) to avoid bloating your email size. A headshot of about 80×80 pixels works well for most signatures. Some email clients block external images by default, but inline data URIs typically display without issues.
After installing your signature, send a test email to yourself and open it on multiple devices — desktop, phone, and tablet. Check that all links work, images display correctly, and the layout is not broken. Different email clients render HTML differently: Gmail strips certain CSS, Outlook uses Word’s rendering engine, and Apple Mail is more forgiving. The signature generated by this tool uses inline styles and table-based layouts for maximum compatibility, but always preview before sending to important clients.